TRAVELING OUTSIDE LOBITOS AGREEMENT

FORM FOR TRAVELLING OUTSIDE OF LOBITOS

MUST BE SIGNED BY ALL IN-PERSON VOLUNTEERS INTERNS

Regardless if you are planning or not to travel outside of Lobitos during your placement.

This document should be read and signed by all Volunteer Interns doing an in-person placement at EcoSwell in Lobitos. All the Volunteer Interns must read and be aware of EcoSwell's Health and Safety Procedures and Code of Conduct. By signing this form, you acknowledge that you have read and understood these documents. All recommendations outlined in them must be followed if you choose to travel outside of Lobitos at any time during your in-person placement.

General travel requirements:

1. Advance notice: Notify your direct supervisor about travel plans, including dates and destinations. Your supervisor is the only one that can approve your travel plans. DO NOT BOOK YOUR TRAVEL BEFORE GETTING YOUR SUPERVISOR’S APPROVAL, EcoSwell is not responsible for you potentially losing any bookings made without prior approval. Once and if approved, communicate it to the Volunteer Programme Coordinator (VPC).

2. Compliance with local rules: Research and comply with all regulations and norms in effect in the areas to be visited.

3. Responsible conduct: Maintain appropriate conduct that positively reflects EcoSwell's values.

4. Communication: Maintain an active means of communication and respond to important messages from the organization during the trip. The EcoSwell Volunteer Programme Coordinator (VPC) will be your main point of contact always, be sure to have their number and keep constant communication and updates of your travel plans, destinations and arrangements.

5. Safety: Take reasonable precautions to ensure personal safety and the safety of any organizational property, if applicable.

6. Return report: Upon return, provide a brief verbal report on the trip to your VPC. VERSION: 30may2025

7. Release of liability: In case of accidents or any incidents, loss of personal belongings during the trip, and any other sort of damages (personal or material), the traveler releases EcoSwell from any responsibility or liability. We don’t endorse any destinations, lodgings, restaurants, travel/tour operators, etc. outside of Lobitos. You understand that you travel outside Lobitos at your own risk and at your full responsibility and that you are well informed of the places you are going and of any risks involved. EcoSwell is not responsible for any of your personal travel arrangements and anything that may happen to you during that time.

8. EcoSwell is not liable for any activity you choose to undertake, inside or outside of Lobitos, programmed or not through or with help from any EcoSwell staff member. Eg: going to a party anywhere in Lobitos.

All Volunteer Interns who travel outside Lobitos will be required to confirm upon their return that they have fully complied with all current regulations in the area of Peru they visited, as well as EcoSwell's Health and Safety Procedures and Code of Conduct.

In the event that it is discovered that a person has not complied with the rules currently in place in Peru, the EcoSwell Code of Conduct, and the Relevant Policies outlined in EcoSwell's Health and Safety Procedures, and has not disclosed this to the staff on or before their return, EcoSwell may take disciplinary action, which may include, among other measures, termination of their contract or volunteer internship placement, with no eligibility for a refund.

I confirm that I have read and understood the EcoSwell's Health and Safety Procedures and Code of Conduct, and that I will comply with the requirements for travel outside Lobitos set out in this document. I also acknowledge and agree that EcoSwell is not responsible for any accidents, damages or loss, personal or material, that may occur to me during my trip.